Section 5) Understanding Imprint Costs

Most products in your Company Store, whether an Extranet Supply Depot or an Ecommerce Retail Operation, will bear the branding graphics of your organization. Here's what you need to know about the process and cost of imprinting them - an explanation of how product printing is done and how you can avoid traps and save money by knowing the basics.

1) Your art is probably not product-ready: almost all logos are developed by designers whose primary experience is producing art and layout to be printed on paper. Printing on products is quite different.

2) Here is what will be done to make it ready: modest adjustments to customer graphics are often made before imprinting the art on products. This step makes the logo better adapted to the requirements of the imprint process selected for the surface characteristics of the product to which it is being applied. The changes are not likely to be apparent and the result will comply with graphic standards.

3) Before printing there is a pre-production stage: each printing process (screenprinting, pad printing, embroidery, debossing, embossing, etching, faux etching, and several more) has individual preparation requirements that precede a production run. Varying in accordance with factors like printing technique and number of colors used, pre-production charges usually range between $25 and $50 or so. (But they can run into hundreds of dollars on some jobs. To celebrate the 10th anniversary of NPR's Morning Edition, and introduce the program's new 6-color logo we spent $1200 on prototype mugs!)

Cost Control Tip - Ask your vendor to work with a single factory for each product category. That means your stock will come from one ceramics factory, one personal electronics supplier, one leather goods purveyor, one apparel embroiderer, etc. As long as the imprint is the same size and (sometimes) uses the same colors, your pre-production cost should occur only once, no matter how many different products you imprint.
Cost Control Tip - Don't use product selection as a cost control avenue. Sure, you must spend your organization's money wisely. Equally true - the same weight T-shirt or the same mug style is available at many different prices. They will appear identical. Trust us - they're not. Don't be tempted to go with the least expensive options. Buying wisely does not mean buying cheapest.

4) Printing! The pre-production steps have been accomplished. We're finally printing your order. Here's a quickie list of imprint etcetera:

  • Most product imprints are applied through screenprinting. There are probably 47 people outside the industry who understand what screenprinting actually is. If you would like to become number 48, click here.
  • The price of a product includes a charge for applying your specific art - which may be more or less expensive to imprint than another logo. That charge usually drops as the quantity of imprints increases. In most processes there is an additional running charge for every color applied and additional charges for each spot you imprint.
  • Not so with embroidery. That process is charged by the number of stitches required to apply the logo. Usually you can build in six or eight colors without extra charge. But you are going to pay a large pre-production charge to digitize the logo so the computers can read the stitch by stitch instructions and direct the needles.
  • Colors are designated by a universal code which assigns an identifier called the PMS number to each one. (PMS in this case stands for Pantone Matching System.) The system has thousands of distinct shades in both matte and gloss finishes. The camera-ready version of your graphics you submit for imprinting on products should specify the PMS number of every color required - and in turn, each number yields a specific recipe for mixing inks. "Dark Green" is NOT a color. It's a range of about 30 specific colors - each with its own PMS number and ink formula.
  • Coffee mugs are about the most effective imprinted products when measured by how frequently the logo will be seen and the cost of each visual impression. But it's pretty tricky to print on ceramics and then send them through a kiln at 1100 degrees. This is one area of printing where you will be well served if you take a few minutes to acquire a little deeper understanding. This link will bring you to a brief tutorial about selecting and imprinting ceramic mugs. It reflects lessons our product sourcing company (VisABILITY) learned from supplying a few million mugs to public radio and TV.

5) Quality Control is actually a variable: at the end of the imprinting process substandard products and/or imprints are culled. The better the factory, the higher the quality standard imposed at this stage and the larger number of products that end up in the Reject Bin. You will pay only for the products that are shipped to you after passing this inspection.

6) Company Stores need the support of a top rank promotional products supplier: most suppliers and screenprint shops sell geographically, trying to reach every pizza shop, insurance agency and tire store within a convenient radius of their home base. They do a great job for the undifferentiated local market they choose to serve.
With an ecommerce store you need something different - a supplier who specializes in your industry. Or a supplier who specializes in serving high-end organizations. If you missed our earlier comments on this topic, click here for a discussion of the relationship between lowball cost and high-end quality.

Cost Control Tip - Remember - price usually declines as production quantity increases. So the highest unit price is at the minimum quantity offered by a factory. Be aware your vendor may be eligible for a preferred price structure based on the business he or she brings to the factory from all clients. Or maybe the factory owes your vendor a favor that it will repay through a price discount on your order. So, if a price or minimum quantity requirement seems a bit steep for your merchandise plan, ask your vendor if he or she can arrange a better deal for your store. Don't ask often. But do ask when it is important.

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Last Update: 07/16/04